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Privacy Policy

Flower Power Consulting Inc. (PowerHaus VA)


Effective Date: February 20, 2026


1. Overview


Flower Power Consulting Inc., operating as PowerHaus VA (“PowerHaus VA,” “we,” “us,” or “our”), is responsible for personal information under its control and is committed to protecting its confidentiality, integrity, and security.
This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information in the course of providing our services.


2. Information We Collect


We collect only the information necessary to provide and support our services.


This may include:

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  • Contact Information

  • Name, email address, phone number, business name, and mailing address.

  • Billing Information

  • Billing details and payment information processed through Stripe. PowerHaus VA does not store full credit card numbers.

  • Client Business Information

  • Information we access or process in connection with service delivery, including systems such as email, CRM platforms, calendars, marketing tools, social media accounts, and bookkeeping software.

  • Technical Information

  • Basic technical data such as IP address, browser type, and device information collected through website usage.

 

3. Use of Information


We use personal information only for purposes that are reasonable and necessary in the circumstances, including:

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  • Delivering subscription-based services

  • Managing client relationships and communications

  • Processing billing and payments

  • Maintaining system security and preventing fraud

  • Meeting legal and regulatory requirements

 

We do not sell personal information.


4. Consent


By engaging our services or providing personal information, you consent to its collection, use, and disclosure as described in this Policy. Consent may be withdrawn at any time, subject to legal or contractual limitations.

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5. Disclosure of Information


We may disclose personal information only where necessary to support our operations, including:

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  • Authorized employees and subcontractors of PowerHaus VA

  • Service providers and platforms such as Stripe and other software tools used in service delivery

  • Legal or regulatory authorities, where required

 

All personnel and service providers are subject to confidentiality obligations.


6. Safeguards


We maintain appropriate administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, use, disclosure, or loss.
These measures include controlled access to systems, secure credential management, and the use of reputable third-party platforms. No system can guarantee absolute security; however, we take reasonable steps to protect the information entrusted to us.


7. AI Tools and Processing


We may use software tools, including artificial intelligence technologies, to assist with internal workflows and service delivery. Any use of such tools is subject to our confidentiality obligations and internal safeguards.


8. Retention of Information


Personal information is retained only as long as necessary to fulfill the purposes for which it was collected, and to meet legal, accounting, or regulatory requirements. Information that is no longer required is securely deleted or anonymized.
 

9. Access and Correction


Individuals may request access to their personal information or request corrections by contacting us.
We may require verification of identity prior to fulfilling such requests. Access may be limited where permitted or required by law.

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Requests can be submitted to:


operations@powerhouseva.ca


10. Third-Party Services


Our services rely on third-party platforms and providers. These services operate under their own privacy policies, and we encourage clients to review those policies where applicable.


11. Cross-Border Processing


Personal information may be processed or stored outside of Canada through our use of third-party service providers. In such cases, information may be subject to the laws of those jurisdictions.


12. Accountability and Inquiries


PowerHaus VA is responsible for personal information under its control.


Questions, requests, or concerns regarding this Privacy Policy or our handling of personal information may be directed to:
operations@powerhouseva.ca


We will respond within a reasonable timeframe.


13. Policy Updates


This Privacy Policy may be updated periodically. The most current version will be available on our website with the updated effective date.

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